GOVERNMENT CONTRACT OPPORTUNITY
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Notice ID: 36C24127Q0019
Title: S208-Landscaping and Snow Removal Services
Agency: VETERANS AFFAIRS, DEPARTMENT OF
Sub-Agency: VETERANS AFFAIRS, DEPARTMENT OF
Office: 241-NETWORK CONTRACT OFFICE 01 (36C241)

TYPE & CLASSIFICATION
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Opportunity Type: Combined Synopsis/Solicitation
NAICS Code: 561730
PSC Code: S208
Set-Aside: Veteran-Owned Small Business

LOCATION
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State: ME
City: TOGUS
ZIP: 04330

KEY DATES
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Posted: 2026-10-14T16:38:35.000Z
Response Deadline: 2026-10-21T19:00:00.000Z
Status: Active

DESCRIPTION
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Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format Revolutionary FAR Overhaul (RFO) in Federal Acquisition Regulation (FAR) subpart 12.202, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-06. This solicitation is set-aside for VOSB. The associated North American Industrial Classification System (NAICS) code for this procurement is 561730 Landscaping Services, with a small business size standard of $9.5M. The FSC/PSC is S208 Housekeeping Landscaping / Groundskeeping. The VAMC Providence is seeking to purchase Landscaping and Snow Removal services. All interested companies shall provide quotations for all of the following: Services Line Item Description Quantity Unit of Measure Unit Price Total Price 0001 Base Year: Lawn Mowing, Trimming, and Edging 25 JB 0002 Base Year: Grounds Cleanup and Debris Removal 8 JB 0003 Base Year: Snow Relocation and Off-Site Hauling 500 CD (Cubic Yard) 0004 Base Year: Sidewalk, Steps, Ramps, and Entrance Ice Control 20 JB 0005 Base Year: Snow Removal (up to) 70 IN 0006 Base Year: Emergency and Unanticipated Grounds Services DO NOT PROVIDE PRICING FOR THIS LINE ITEM, PRICING WILL BE REQUESTED POST AWARD AS EMERGENCIES OCCUR 5 JB N/A N/A 1001 Option Year 1: Lawn Mowing, Trimming, and Edging 25 JB 1002 Option Year 1: Grounds Cleanup and Debris Removal 8 JB 1003 Option Year 1: Snow Relocation and Off-Site Hauling 500 CD (Cubic Yard) 1004 Option Year 1: Sidewalk, Steps, Ramps, and Entrance Ice Control 20 JB 1005 Option Year 1: Snow Removal (up to) 70 IN 1006 Option Year 1: Emergency and Unanticipated Grounds Services DO NOT PROVIDE PRICING FOR THIS LINE ITEM, PRICING WILL BE REQUESTED POST AWARD AS EMERGENCIES OCCUR 5 JB N/A N/A 2001 Option Year 2: Lawn Mowing, Trimming, and Edging 25 JB 2002 Option Year 2: Grounds Cleanup and Debris Removal 8 JB 2003 Option Year 2: Snow Relocation and Off-Site Hauling 500 CD (Cubic Yard) 2004 Option Year 2: Sidewalk, Steps, Ramps, and Entrance Ice Control 20 JB 2005 Option Year 2: Snow Removal (up to) 70 IN 2006 Option Year 2: Emergency and Unanticipated Grounds Services DO NOT PROVIDE PRICING FOR THIS LINE ITEM, PRICING WILL BE REQUESTED POST AWARD AS EMERGENCIES OCCUR 5 JB N/A N/A 3001 Option Year 3: Lawn Mowing, Trimming, and Edging 25 JB 3002 Option Year 3: Grounds Cleanup and Debris Removal 8 JB 3003 Option Year 3: Snow Relocation and Off-Site Hauling 500 CD (Cubic Yard) 3004 Option Year 3: Sidewalk, Steps, Ramps, and Entrance Ice Control 20 JB 3005 Option Year 3: Snow Removal (up to) 70 IN 3006 Option Year 3: Emergency and Unanticipated Grounds Services DO NOT PROVIDE PRICING FOR THIS LINE ITEM, PRICING WILL BE REQUESTED POST AWARD AS EMERGENCIES OCCUR 5 JB N/A N/A 4001 Option Year 4: Lawn Mowing, Trimming, and Edging 25 JB 4002 Option Year 4: Grounds Cleanup and Debris Removal 8 JB 4003 Option Year 4: Snow Relocation and Off-Site Hauling 500 CD (Cubic Yard) 4004 Option Year 4: Sidewalk, Steps, Ramps, and Entrance Ice Control 20 JB 4005 Option Year 4: Snow Removal (up to) 70 IN 4006 Option Year 4: Emergency and Unanticipated Grounds Services DO NOT PROVIDE PRICING FOR THIS LINE ITEM, PRICING WILL BE REQUESTED POST AWARD AS EMERGENCIES OCCUR 5 JB N/A N/A PERFORMANCE WORK STATEMENT Snow and Ice Removal and Grounds Maintenance Services Providence VA Medical Center and Associated Facilities 1. General Requirements 1.1 Purpose The Contractor shall provide all management, supervision, labor, equipment, tools, materials, supplies, transportation, and other resources necessary to perform grounds maintenance, snow removal, snow relocation, off-site snow hauling, and ice-control services in accordance with this Performance Work Statement (PWS). The Contractor shall perform all work safely, promptly, professionally, and in a workmanlike manner while minimizing disruption to VA operations, patients, visitors, employees, emergency services, facility access, and surrounding property. 1.2 Place of Performance Services shall be performed at the following locations: VA Medical Center (VAMC) Providence, 830 Chalkstone Avenue, Providence, Rhode Island. VA Facility, 500 Valley Street, Providence, Rhode Island. Harwood Center, 385 Niagara Street, Providence, Rhode Island. The applicable service areas and site-specific requirements are identified in Appendices A through E. 1.3 Period of Performance The contract consists of one base year and four option years, subject to exercise by the Government in accordance with the contract. Period Start Date End Date Base Year November 1, 2026 October 31, 2027 Option Year 1 November 1, 2027 October 31, 2028 Option Year 2 November 1, 2028 October 31, 2029 Option Year 3 November 1, 2029 October 31, 2030 Option Year 4 November 1, 2030 October 31, 2031 Each contract year shall have its own applicable pricing and quantities. The annual snowfall allowance shall reset at the beginning of each contract year and shall not carry over to another year. The maximum annual quantity of five hundred (500) cubic yards established for CLIN 0003 shall also apply separately to each contract year, with no carryover of unused quantities. 1.4 General Contractor Responsibilities The Contractor shall: Provide sufficient personnel, equipment, materials, supervision, and management to meet all contract requirements. Coordinate services with the VA Facilities Management Service (FMS) Supervisor, Contracting Officer's Representative (COR), or other designated Government representative. Protect Government property, buildings, landscaping, pavement, drainage systems, utilities, and other site features. Maintain required service, inspection, application, quantity verification, and performance records. Promptly report safety hazards, property damage, equipment malfunctions, and conditions affecting performance. Perform work within the contracted scope and obtain written authorization from the Contracting Officer before undertaking additional work requiring a contractual change. 2. CLIN 0001 Lawn Mowing, Trimming, and Edging 2.1 Improved Grounds The Contractor shall maintain approximately 5.3 acres of improved grounds at the Providence VA Medical Center, as identified in Appendix C, and designated improved grass areas at Harwood Center, as identified in Appendix E. The Contractor shall mow designated improved grounds as necessary to maintain grass height generally between three (3) and six (6) inches. The Contractor shall avoid scalping, uneven cutting, and excessive grass height. The Contractor shall collect or mulch grass clippings. Visible clippings and debris shall be removed from sidewalks, curbs, entrances, driveways, and paved areas following mowing. Portable high-cubic-feet-per-minute (CFM) blowers shall not be used to remove trimmings or debris from sidewalks and paved areas during normal working hours where personnel are present or vehicles are parked. The Contractor shall schedule work to minimize disruption to facility operations. 2.2 Edging The Contractor shall edge sidewalks, driveways, curbs, and other concrete or asphalt edges within designated improved grounds at least every other mowing cycle. Edging shall be neat and consistent with the surrounding landscape. The Contractor shall prevent damage to pavement, curbs, tree FboNotices, irrigation components, and adjacent vegetation. 2.3 Trimming The Contractor shall trim grass and weeds around trees, shrubs, buildings, fences, poles, posts, fire hydrants, parking lot bumper blocks, boulders, and other fixed obstacles within designated improved grounds. Trimming shall be performed concurrently with mowing. Trimmed areas shall be maintained at a height consistent with the surrounding lawn. The Contractor shall prevent damage to trees, shrubs, bark, trunks, FboNotice flares, irrigation components, and other landscape features. Damage to trees or shrubs caused by the Contractor shall be corrected at the Contractor's expense. If a plant becomes unhealthy or dies as a result of Contractor damage, the Contractor shall replace it with a plant of the same size and type within fifteen (15) days after the damage is identified, subject to coordination with the COR. 2.4 Irrigation System Seasonal Maintenance The Contractor shall perform seasonal startup and winterization of the irrigation system serving the area in front of Building 14 and the island containing the main flagpole near the parking garage. The Contractor shall coordinate spring startup and fall winterization with the COR or designee. The Contractor shall inspect accessible system components during these services and report observed leaks, damage, malfunctioning components, or other conditions requiring Government attention. Repairs beyond routine seasonal startup and winterization are excluded unless expressly included in the contract. 2.5 Semi-Improved Grounds The Contractor shall maintain approximately 1.5 acres of semi-improved grounds identified in Appendices C and E. Grass shall be maintained between eight (8) and twelve (12) inches in height. Mowing shall be performed as necessary to remain within this range and prevent excessive growth, obstruction, or an unkempt appearance. The Contractor shall avoid scalping, rutting, damage to adjacent improved grounds, and damage to trees, utilities, or other site features. Clippings shall be collected or mulched as appropriate, and serviced areas shall be left in a neat condition. 2.6 Contractor-Caused Damage The Contractor shall repair improved grounds damaged by its vehicles, equipment, personnel, or operations. Damaged lawn areas shall be restored by seeding or sodding, as appropriate, to match the surrounding lawn. Other damaged areas shall be restored to match adjacent materials, grades, and finishes. The Contractor shall promptly notify the COR of damage and coordinate repairs that may affect utilities, structures, drainage, or other site features. Repairs for Contractor-caused damage shall be at the Contractor's expense. 2.7 Scope Limitations The grounds maintenance services under this CLIN are limited to the activities expressly identified in this PWS. Fertilization, lime application, pest control, soil aeration, and routine tree, shrub, and hedge maintenance are not included, except for trimming and correction of Contractor-caused damage expressly required by this PWS. 2.8 Performance Standard The Contractor shall maintain designated grounds in accordance with the required grass heights, mowing, edging, trimming, and seasonal maintenance requirements. At least 95 percent of inspected items shall conform to the applicable requirements. Identified deficiencies shall be corrected within the timeframe directed by the COR. 3. CLIN 0002 Grounds Cleanup and Debris Removal 3.1 Fall Leaf and Debris Removal During the fall season, the Contractor shall remove fallen leaves, branches, and associated debris from designated grounds identified in Appendices C and E. The Contractor shall collect and legally dispose of removed materials at an off-site location in accordance with applicable requirements. Designated landscaped areas, entrances, sidewalks, and other included locations shall be maintained free of excessive leaf accumulations and debris that create slip hazards, obstruct drainage, or detract from the facility's appearance. The COR shall coordinate cleanup schedules and priorities based on site conditions. 3.2 Downed Limbs and Fallen Trees The Contractor shall remove downed tree limbs and fallen trees within the covered sites when the work is within the contracted scope and can be performed safely. The Contractor shall provide access to appropriate equipment and trained personnel necessary for the authorized work, including a bucket truck, chipper, and trained chainsaw crews where required. The Contractor shall establish appropriate safety controls, protect pedestrians and vehicles, and coordinate work near buildings, utilities, roads, and occupied areas. Hazardous trees, large fallen trees, damaged limbs, and conditions requiring specialized equipment or emergency action shall be reported promptly to the COR. Work outside the contracted scope or involving structural or utility hazards shall not proceed without appropriate Government direction and authorization by the Contracting Officer. 3.3 Cleanup Requirements The Contractor shall remove debris generated by its own operations and leave serviced areas in a neat condition. Routine cleanup associated with mowing and edging shall be included in CLIN 0001. Seasonal leaf removal and other cleanup specifically identified in this CLIN shall be invoiced under CLIN 0002. The same service shall not be invoiced under both CLINs. 3.4 Performance Standard At least 95 percent of inspected cleanup items shall conform to the applicable requirements. Deficiencies shall be corrected within the timeframe directed by the COR. 4. CLIN 0003 Snow Relocation and Off-Site Hauling 4.1 General Requirements The Contractor shall relocate accumulated snow to designated on-site storage locations and provide off-site hauling and disposal when required to maintain parking, roadways, pedestrian access, emergency access, and other designated areas. The Contractor shall plan personnel, equipment, transportation, and disposal capacity based on the anticipated annual snowfall allowance of seventy (70) inches and the site conditions identified in this PWS. CLIN 0003 shall be measured and paid by the cubic yard of authorized snow relocation and off-site hauling, as applicable, rather than by the number of jobs performed. The maximum quantity under CLIN 0003 shall be five hundred (500) cubic yards per contract year. The contract pricing schedule shall establish the applicable unit price per cubic yard and the annual quantity for each contract year. The Contractor shall provide the resources necessary to perform the work within the scope and quantities established in the contract pricing schedule. Work exceeding the established annual quantity shall require advance written authorization from the Contracting Officer through an appropriate contractual action. 4.2 On-Site Snow Storage The Contractor shall move snow to on-site storage locations designated by the Government. Snow shall not be piled or stored in designated roads, parking spaces, accessible routes, emergency access areas, or prohibited locations identified in Appendix D. Snow shall be placed to preserve the greatest practicable number of parking spaces and maintain safe vehicle circulation, visibility, pedestrian access, and drainage. The Contractor shall obtain Government direction before using an on-site storage location that has not been designated for that purpose. 4.3 Off-Site Hauling and Disposal Snow that cannot be accommodated in authorized on-site storage locations shall be transported to Contractor-provided off-site storage or disposal locations. The Contractor shall provide the labor, equipment, vehicles, transportation, loading, hauling, and disposal necessary to perform the authorized work. Disposal shall comply with applicable requirements. Snow shall not be deposited on unauthorized property or in a manner that obstructs drainage, traffic, emergency access, or pedestrian routes. 4.4 Measurement and Quantity of Snow Relocation and Hauling For CLIN 0003, the unit of measure shall be one (1) cubic yard (CY) of snow relocated or hauled under the requirements of this CLIN. Payment shall be based on the authorized, documented, and accepted quantity of work performed multiplied by the applicable contract unit price per cubic yard. The maximum quantity for CLIN 0003 shall be five hundred (500) cubic yards per contract year. Each contract year shall have its own applicable quantity and pricing. Unused quantities shall not carry over from one contract year to another. The Contractor shall document the quantity of snow relocated or hauled, the date of service, the locations serviced, the work performed, the equipment used, the number and capacity of hauling vehicles, and the off-site disposal destination, when applicable. The Contractor shall provide supporting records, including load tickets, disposal receipts, or other quantity verification documentation, as applicable, to the COR upon request and with invoices as required by the contract. Before commencing work, the Contractor shall coordinate with the COR regarding the method used to measure and document cubic-yard quantities. The Government shall review the supporting documentation to verify the quantities claimed. The same volume of snow shall not be counted more than once for payment under CLIN 0003 solely because it is moved between locations or handled during successive operations. The Contractor shall not exceed the annual quantity of five hundred (500) cubic yards without advance written authorization from the Contracting Officer through an appropriate contractual action. Notification to, or acknowledgment by, the COR does not constitute authorization for additional quantities or compensation. 4.5 Relationship to Snow Removal CLIN 0005 covers plowing, shoveling, and clearing snow from designated areas. CLIN 0003 covers the authorized relocation of accumulated snow to designated storage areas and off-site hauling, measured in cubic yards and subject to the maximum annual quantity of five hundred (500) cubic yards. The Contractor shall coordinate both activities to ensure that designated areas are restored to usable condition. Normal drifting, repeat plowing, and routine shoveling required to maintain access shall be included in CLIN 0005 and shall not independently justify additional charges under CLIN 0003. Snow relocation and hauling shall be invoiced under CLIN 0003 only when the work meets the requirements and pricing basis of that CLIN. The same labor, equipment operation, service, or volume of snow shall not be invoiced under multiple CLINs. 4.6 Authorization and Records The Contractor shall document snow relocation and hauling, including the date, service location, work performed, quantity in cubic yards, equipment used, duration, and disposal destination, when applicable. The Contractor shall notify the COR when on-site storage capacity is insufficient, additional hauling is anticipated, or the cumulative quantity of snow relocation and hauling approaches the annual limit of five hundred (500) cubic yards. The Contractor shall not perform work requiring an increase in the contracted quantity or scope without advance written authorization from the Contracting Officer through an appropriate contractual action. 4.7 Performance Standard The Contractor shall maintain safe access and restore designated parking and traffic areas in accordance with this PWS. Snow relocation and hauling shall not leave unauthorized piles, obstruct required access, or damage Government property. The Contractor shall maintain accurate quantity records and comply with the annual quantity limit and authorization requirements established for CLIN 0003. 5. CLIN 0004 Sidewalk, Steps, Ramps, and Entrance Ice Control 5.1 General Requirements The Contractor shall provide complete ice-control services for designated pedestrian areas across all covered facilities, including the Providence VA Medical Center, the VA facility at 500 Valley Street, and Harwood Center. Services shall include designated sidewalks, steps, stairs, stair and ramp landings, entrance ramps, accessible routes, and other pedestrian areas identified in Appendices A and E. The Contractor shall monitor and treat these areas as necessary to maintain safe pedestrian access throughout changing winter conditions, including melting, refreezing, freezing precipitation, and recurring ice formation. 5.2 Definition of a Job For CLIN 0004, one job shall represent complete ice-control service across all covered facilities for the applicable weather event or continuous period of winter conditions. A job shall include the initial inspection and treatment, follow-up inspections, and repeat applications necessary to address melting, refreezing, and recurring ice formation throughout the applicable service period. These repeat treatments are included in the job price and shall not be invoiced as separate jobs. A job is not limited to a single application or site visit. The Contractor shall continue monitoring and treatment as necessary to meet the requirements of this PWS. The proposed per-year quantity is twenty (20) jobs. Each job shall cover all designated pedestrian areas across the covered facilities, as applicable, rather than a single facility or individual application. 5.3 Approved Products The Contractor shall use an environmentally preferable Calcium Magnesium Acetate (CMA) product, such as Inferno or an approved equal, for designated pedestrian surfaces. The COR shall approve the product before use. Sand shall not be substituted for the required approved ice-melt product. The Contractor shall apply products in accordance with manufacturer instructions and prevailing conditions. Excessive application that creates additional hazards, damages surfaces, or obstructs drainage is prohibited. 5.4 Accessible Routes and Emergency Access The Contractor shall maintain designated accessible routes, curb ramps, pedestrian access points, entrances, and access around fire hydrants and post indicator valve (PIV) pipes identified in Appendices A and B. The Contractor shall ensure that ice-control operations do not obstruct pedestrian routes, emergency equipment, or building entrances. 5.5 Application Records Before using a product requiring Government approval, the Contractor shall submit the product name, manufacturer, intended application, and applicable safety and handling information to the COR. The Contractor shall maintain records identifying the date, time, location, product, approximate quantity applied, and personnel performing each application. Records shall be provided to the COR upon request and submitted with invoices as required by the contract. 5.6 Relationship to Snow Removal and Garage De-Icing CLIN 0004 covers complete ice-control service for designated pedestrian areas across all covered facilities, including repeated treatments required by changing weather and surface conditions. Ice control for roads and parking lots shall be performed in coordination with snow removal under CLIN 0005. The contract pricing schedule shall identify whether road and parking lot ice-control materials and applications are included in CLIN 0005 or separately priced under an applicable line item. Parking garage de-icing shall comply with Section 6.9 and the applicable garage-specific requirements. No ice-control service shall be invoiced under multiple CLINs. 5.7 Performance Standard All designated pedestrian areas shall receive required ice-control treatment using approved products and methods. The Government will evaluate compliance through site inspections, application records, and documented deficiencies. 6. CLIN 0005 Snow Removal 6.1 General Requirements The Contractor shall provide snow removal services for all designated roads, parking lots, drive lanes, sidewalks, steps, stairs, ramps, entrances, accessible routes, and the roof level of the Providence VA parking garage. Services shall be provided at: Providence VA Medical Center, 830 Chalkstone Avenue. Davis Park Lot, located south of the Providence VA Medical Center off Chalkstone Avenue. The VA Facility at 500 Valley Street. Harwood Center, 385 Niagara Street. The applicable service boundaries and snow removal zones shall be identified in Appendices A, D, and E. 6.2 Snowfall Trigger and Frequency The Contractor shall initiate snow removal when accumulation exceeds one (1) inch and/or within one hour after the snow stops, subject to applicable site conditions and the requirement to maintain safe access. The Contractor shall perform repeated plowing, shoveling, and clearing during a snow event as necessary to maintain safe and accessible conditions. A single clearing operation shall not satisfy the Contractor's obligations when continuing snowfall, drifting, refreezing, or additional precipitation requires further service. All designated snow removal zones shall be treated as high priority. The Contractor shall deploy sufficient personnel and equipment to service designated zones concurrently to the extent necessary to meet the required performance standards. Drive lanes shall be plowed regardless of parking lot occupancy. Snow shall be positioned to preserve the greatest practicable number of parking spaces while maintaining safe vehicle circulation, pedestrian access, accessible parking, emergency access, and visibility. 6.3 Snowfall Measurement and Annual Allowance Snow removal shall be priced using the fixed unit price per inch established in the contract pricing schedule. The annual snowfall allowance shall be seventy (70) inches for each contract year. The seventy-inch allowance represents the maximum measured snowfall quantity covered by the annual snow-removal pricing line item. It does not limit the number of plowing, shoveling, or clearing operations required to meet this PWS. Snowfall shall be measured using the National Weather Service (NWS) reporting station designated in the contract. If the designated station's data are unavailable or do not reasonably represent conditions at the service locations, the Contractor shall notify the COR. The applicable alternate measurement method shall be determined by the Government in accordance with the contract. For invoicing purposes: The Contractor shall document measured snowfall associated with each snow event. The Contractor shall submit an invoice after each completed snow event, supported by the required snowfall and service records. The billable snowfall quantity shall be the measured snowfall attributable to the event, subject to the remaining annual allowance. The Contractor shall maintain a cumulative record of snowfall invoiced and the remaining annual allowance. The allowance shall reset at the beginning of each contract year, without carryover. Drift depth and repeat clearing shall not be added to measured snowfall or invoiced as additional inches. A snow event shall be considered separate when the preceding precipitation has ended and at least six (6) consecutive hours have elapsed without additional snowfall. The Contractor shall maintain records identifying the event date, measured snowfall, service locations, personnel and equipment deployed, services performed, cumulative annual snowfall quantity, and remaining allowance. Records shall be provided to the COR upon request and submitted with invoices as required. 6.4 Snow Drifting and Repeat Operations The Contractor's per-inch price shall include normal snow drifting and the associated plowing, shoveling, and repeat operations necessary to maintain the required service levels. Snow drifts shall be cleared when they obstruct designated roads, parking spaces, sidewalks, accessible routes, entrances, emergency equipment, or other required access areas. Drift depth shall not be added to measured snowfall or invoiced as additional inches. The Contractor shall plan for ordinary drifting and wind redistribution as part of its pricing and performance obligations. If exceptional drifting or other unusual conditions create a substantial workload beyond the defined scope, the Contractor shall document the condition and notify the COR. Additional compensation may be provided only if authorized in advance by the Contracting Officer through an appropriate written contractual action. 6.5 Annual Allowance Monitoring and Excess Snowfall The Contractor shall notify the COR in writing when cumulative snowfall reaches fifty-six (56) inches, representing 80 percent of the annual allowance, and again when snowfall reaches sixty-three (63) inches, representing 90 percent of the annual allowance. Each notice shall identify the cumulative measured snowfall, the remaining allowance, and anticipated operational requirements. The Contractor shall promptly notify the COR when the annual allowance is exhausted. Snowfall exceeding seventy (70) inches in a contract year is not included in the annual snow-removal allowance. Any additional compensated snow-removal work beyond that allowance shall require advance written authorization and an appropriate contractual action by the Contracting Officer before the Contractor undertakes the additional work. The COR may monitor conditions, request supporting documentation, and provide technical direction within the existing contract scope, but the COR's acknowledgment of the snowfall total or notification of the allowance being exhausted does not authorize additional compensation. The Contractor shall continue to comply with applicable safety and emergency notification requirements. No additional payment shall be due for work beyond the annual allowance unless authorized in accordance with the contract. 6.6 Parking Space Restoration and Snow Storage Following each snow event, the Contractor shall restore 100 percent of designated parking spaces to usable condition, subject to applicable safety restrictions and site conditions. The Contractor shall relocate snow to authorized storage locations or arrange off-site hauling in accordance with CLIN 0003. Quantities claimed under CLIN 0003 shall be measured and documented in cubic yards and shall be subject to the applicable annual quantity limit and authorization requirements. Snow shall not be stored in prohibited locations identified in Appendix D or otherwise obstruct drainage, traffic, emergency access, or pedestrian routes. 6.7 Roads and Parking Lots Snow removal shall cover the following designated parking areas: P1, P2, P3, P3A, P4, P5, P5A, P5B, P5C, P6, P7, P8, P10, P14, and DAV. The roof level of the Providence VA parking garage. Davis Park Lot. The parking lot at 500 Valley Street. Designated areas at Harwood Center. Appendix D shall identify the applicable Providence VA Medical Center roads, parking areas, snow removal zones, and prohibited snow storage locations. Appendix E shall identify applicable Harwood Center areas. 6.8 Parking Garage Snow Removal 6.8.1 General Requirements The Contractor shall remove snow from the roof level of the Providence VA parking garage using approved equipment and methods that protect the garage structure, precast concrete surfaces, expansion joints, drainage systems, snow gate, and persons in and around the facility. The Contractor shall use the designated snow gate and dumping area in accordance with Government instructions. Garage snow removal procedures and access restrictions shall be reviewed before work begins. 6.8.2 Preseason Planning and Inspection Before the first snowfall of each season, the Contractor shall: Identify and mark expansion joints that may be obscured by snow and are vulnerable to plowing damage. Submit a snow removal logistics plan describing plowing sequences, snow gate operations, dumping procedures, pedestrian protection, and equipment movements. Establish procedures for clearing foot-traffic areas before the vehicle deck, subject to immediate safety conditions and Government direction. Establish barriers and exclusion zones to prevent pedestrian entry into areas where snow will be discharged over the snow gate. Inspect the snow gate for proper functionality and report defects to the Government before use. Ensure operators are trained in snow gate operation and applicable fall-protection procedures. Review draina...

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Official URL: https://sam.gov/workspace/contract/opp/cc06ba19180f40ad9ad427a7e00e9043/view