Government Capability StatementTemplates
Create a professional capability statement in minutes with our free AI-powered tool. Tailored templates for IT, construction, healthcare, and professional services contractors.
Free AI Capability Statement Generator for Government Contractors
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Definition
What is a capability statement? is a concise, one-to-two-page marketing document that summarizes a company's core competencies, past performance, certifications, and differentiators for government contracting officers. It serves as a business resume for federal, state, and local procurement.
Key Takeaways
- A capability statement is typically one to two pages and should be scannable in under 30 seconds by a busy contracting officer.
- It must include core competencies, past performance, certifications, NAICS codes, UEI, CAGE code, and set-aside classifications.
- Tailor each capability statement to the specific agency or opportunity you are targeting for maximum impact.
- Capability statements are required or expected at industry days, matchmaking events, and Sources Sought responses.
- AI-powered tools can generate professional capability statement drafts in minutes, saving hours of manual formatting.
What to Include in a Capability Statement
Every strong capability statement includes these six essential components. Missing any one of them weakens your credibility with contracting officers.
Company Overview
A brief paragraph covering your company name, founding year, location, size, and mission. Include your UEI, CAGE code, and DUNS number.
Core Competencies
Three to five bullet points highlighting your primary capabilities and areas of expertise that align with government needs.
Past Performance
Two to three examples of relevant contracts or projects, including agency name, contract value, period of performance, and outcome.
Differentiators
What makes your company unique. This could be proprietary technology, specialized certifications, geographic coverage, or niche expertise.
Certifications & Codes
List NAICS codes, set-aside status (8(a), SDVOSB, WOSB, HUBZone), GSA Schedule numbers, and any industry-specific certifications.
Contact Information
Company name, point of contact, phone number, email, website, and physical address. Make it easy for contracting officers to reach you.
How to Create a Capability Statement
Follow these six steps to create a professional capability statement that gets you noticed by government contracting officers.
Understand Your Audience
Understand Your Audience
Research the target agency, their mission, and recent procurements. Identify which of your capabilities align with their needs so you can tailor your messaging effectively.
Gather Your Company Information
Gather Your Company Information
Compile your UEI, CAGE code, NAICS codes, set-aside classifications, certifications, and key contract history. Have revenue figures and employee count ready.
Write Your Core Sections
Write Your Core Sections
Draft your company overview, core competencies (three to five bullet points), past performance highlights (two to three contracts), and differentiators that set you apart from competitors.
Design a Professional Layout
Design a Professional Layout
Use a clean, branded one-to-two-page layout with your logo, company colors, clear headings, and sufficient white space. Make it scannable in under 30 seconds.
Review and Refine
Review and Refine
Proofread for accuracy, verify all registration numbers and NAICS codes, and get feedback from a colleague or mentor. Ensure every claim is truthful and verifiable.
Distribute Strategically
Distribute Strategically
Share your capability statement at industry days, matchmaking events, and in responses to Sources Sought notices. Follow up with contracting officers who express interest.
Why Use Our AI Capability Statement Tool?
Skip the blank page. Our AI assistant generates professional, agency-tailored capability statements so you can focus on winning contracts.
AI-Generated Content
Generate professional capability statement drafts in minutes, not days. AI tailors content to your target agency and opportunity.
Multiple Templates
Choose from industry-specific layouts optimized for IT, construction, healthcare, and professional services.
Easy Customization
Edit, refine, and export your capability statement as PDF or Word. Update it for each new opportunity in seconds.
Free tier available • No credit card required
Capability Statement Examples by Industry
What to emphasize depends on your industry. Here is what contracting officers look for in each sector.
Information Technology
Emphasize: Cybersecurity certifications, FISMA compliance, cloud capabilities, FedRAMP authorization status
Common NAICS: 541512, 541511, 518210
Construction
Emphasize: Bonding capacity, safety record, OSHA certifications, Davis-Bacon compliance history
Common NAICS: 236220, 237310, 238210
Healthcare
Emphasize: HIPAA compliance, Joint Commission accreditation, staff credentials, patient outcome metrics
Common NAICS: 621999, 621111, 524114
Professional Services
Emphasize: Staff qualifications, security clearance levels, methodology frameworks, relevant agency experience
Common NAICS: 541611, 541612, 541618
Need help finding your NAICS codes? Use our NAICS Code Finder
Frequently Asked Questions
Common questions about creating and using capability statements for government contracting.
What is a capability statement?
A capability statement is a concise, one-to-two-page document that summarizes your company's competencies, past performance, and differentiators for government buyers. It serves as a business resume when marketing to federal, state, and local agencies and is often the first document a contracting officer reviews.
What should I include in a capability statement?
A strong capability statement includes six core sections: company overview, core competencies, past performance highlights, differentiators, certifications and NAICS codes, and contact information. Each section should be concise and tailored to the specific agency or opportunity you are targeting.
How long should a capability statement be?
A capability statement should be one to two pages maximum. Government contracting officers review hundreds of these documents, so brevity and clarity are essential. Use bullet points, clear headings, and visual hierarchy to make key information scannable in under 30 seconds.
Do I need a different capability statement for each agency?
Yes, you should tailor your capability statement for each target agency or opportunity. While the core content stays the same, you should emphasize the past performance, NAICS codes, and competencies most relevant to that specific agency's mission and procurement needs.
What is the difference between a capability statement and a resume?
A resume is a personal career summary, while a capability statement is a company-level marketing document focused on organizational competencies, certifications, and past contract performance. Capability statements follow government contracting conventions and include NAICS codes, CAGE codes, UEI numbers, and set-aside classifications.
Can I use AI to create a capability statement?
Yes, AI tools can help draft capability statements faster. GCFinder's capability statement assistant generates tailored documents based on your company profile, target agency, and relevant NAICS codes. You still review and customize the output before distributing it to contracting officers.
When do I need a capability statement?
You need a capability statement for industry days, matchmaking events, pre-proposal meetings, responses to Sources Sought notices, and any time a contracting officer asks about your company. Many agencies require or strongly prefer receiving a capability statement before considering a company for opportunities.
What format should a capability statement be in?
Capability statements are typically delivered as a PDF, formatted with your company branding, logo, and colors. They should be professionally designed with clear sections, bullet points, and enough white space to be easily scannable. Avoid dense paragraphs or walls of text.
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