FAR Subpart 4.12 requires SAM.gov representations and certifications, at least annual updates, and incorporation by reference in the contract.
Summary
What does FAR Subpart 4.12 require for representations and certifications? FAR Subpart 4.12 requires SAM.gov representations and certifications, at least annual updates, and incorporation by reference in the contract.
According to FAR Subpart 4.12, the system for representations and certifications is built around SAM to reduce duplicate submissions, give procurement offices a common source of information, and allow incorporation of the representations and certifications into the awarded contract. Offerors and quoters must complete the electronic annual representations and certifications in SAM as part of required registration. Registrants must review and update the SAM representations and certifications as necessary, but at least annually, and the submissions remain effective for one year from the date of submission or update. The contracting officer must reference the date of SAM verification in the contract file, and if the offeror identifies changes under the cited solicitation provisions, the contracting officer must include those changes in the file. The subpart also directs contracting officers to use 52.204-8 in solicitations, with stated exceptions for commercial products or commercial services issued under part 12, and to avoid separately including listed provisions when 52.204-7 is included.
Confirm whether the solicitation includes 52.204-7 and whether 52.204-8 is required.
Review the representations and certifications in SAM and update them as necessary, but at least once every year.
Make sure the contracting officer references the SAM verification date and includes any disclosed changes in the contract file when required.
When the provision at 52.204-7 is included in the solicitation, several individual representations and certifications are not separately included. The contract file must still reflect the SAM verification date, and any identified changes must be added to the file when required.