AI-Assisted Proposal DevelopmentPowered by Your Content
Stop starting from scratch. We configure AI proposal assistance that knows your past work, your voice, and your win themes.
What is AI Proposal Automation for Government Contracts?
AI proposal automation uses artificial intelligence trained on your content library to generate compliant government proposal drafts. We import your past proposals, performance narratives, templates, and win themes—then configure AI to draft responses that sound like your team wrote them. Humans review and finalize; AI accelerates first drafts by 50-70%.
What You Get
An AI proposal assistant trained on your content library.
Content Migration (Week 1-2)
- Past proposal import and indexing
- Past performance narrative extraction
- Template section organization
- Content tagging and categorization
AI Configuration (Week 2-3)
- Writing style calibration
- Terminology and acronym dictionary
- Compliance checklist templates
- Win theme library setup
Workflow Integration (Week 3-4)
- Proposal workflow connection
- Review and approval routing
- Export format configuration
- Team training and documentation
What We Need From You
The more content you provide, the better the AI performs:
Content Library
- Past proposals (winning preferred)
- Past performance narratives
- Capability statements
- Resumes/personnel qualifications
- Boilerplate sections
Templates & Standards
- Proposal templates you use
- Style guide (if available)
- Common compliance requirements
- Preferred formatting
Process Requirements
- Review/approval workflow
- Color team process (if used)
- Export requirements (PDF, Word)
- Integration needs (SharePoint, etc.)
How It Transforms Your Process
Before Workflow Automation
- 1Search through old proposals for reusable content
- 2Start technical volumes from scratch
- 3Manually check compliance requirements
- 4Inconsistent voice across sections
After Implementation
- AI suggests relevant content from your library
- First drafts generated from past winning content
- Automated compliance requirement tracking
- Consistent voice calibrated to your style
Frequently Asked Questions
What is AI proposal automation for government contracts?
AI proposal automation uses artificial intelligence to help write government proposals faster. The AI is trained on your past proposals, past performance narratives, and templates—generating compliant first drafts that match your voice and address solicitation requirements. Humans review and finalize everything.
Does AI write the entire government proposal?
No. AI generates first drafts and suggests content from your library, but humans review, edit, and finalize everything. Think of it as having a research assistant who knows your entire proposal history and can pull relevant content instantly—speeding up the process while keeping you in control.
How does AI proposal automation improve RFP response time?
AI proposal tools typically reduce first-draft time by 50-70% by automatically pulling relevant past performance, generating compliant section drafts, and suggesting win themes. Teams spend more time on strategy and less on searching for boilerplate content.
How do you train the AI on our government proposal content?
We import your past proposals (winning preferred), past performance narratives, capability statements, resumes, and template sections into a secure content library. The AI learns your terminology, win themes, and writing style from this content—generating drafts that sound like your team wrote them.
Is our government proposal content secure with AI?
Yes. Your content is stored in a dedicated, encrypted environment (AES-256 at rest, TLS 1.3 in transit). It's not used to train general AI models or shared with other customers. You maintain full ownership and control. We can accommodate specific security requirements for defense contractors.
Can AI check compliance requirements for government proposals?
Yes. We configure compliance checklists based on solicitation requirements (Section L/M, FAR clauses, etc.). The AI highlights requirements and suggests content that addresses each item, helping ensure your proposal is compliant before submission.
How long does AI proposal automation implementation take?
Basic setup takes 2-3 weeks including content import and AI configuration. More comprehensive implementations with extensive content libraries and custom workflows may take 4-6 weeks. We'll scope exact timing during your consultation.
Ready to Accelerate Your Proposals?
Schedule a consultation to discuss your proposal development needs.