Source & Authority Information
- •SAM.gov - System for Award Management(accessed 2026-01-15)
- •SBA Federal Contracting Guide(accessed 2026-01-15)
- •Federal Acquisition Regulation(accessed 2026-01-15)
Understanding the Federal Marketplace
Essential Registration Requirements
- System for Award Management registration is mandatory for all federal contractors. SAM.gov serves as the authoritative source for contractor information and must remain active throughout your federal contracting activities. Registration is free but requires substantial information gathering and annual renewal.
- Unique Entity Identifier replaces the former DUNS number as the official entity identifier for federal awards. UEI assignment occurs through SAM.gov as part of the registration process. Your UEI appears on all contracts and official correspondence.
- CAGE Code assignment provides a standardized identifier used by the defense logistics system. CAGE codes are assigned automatically through SAM registration for US entities. International contractors obtain CAGE codes through separate processes.
- NAICS code selection identifies your business activities using the standardized North American Industry Classification System. Select codes accurately as they affect small business size standard determinations and opportunity identification.
- Banking information setup enables Electronic Funds Transfer for contract payments. Accurate banking details in SAM registration ensure timely payment on contracts you win.
- 1Create your Login.gov account
Login.gov provides secure authentication for SAM.gov and other federal systems. Create an account with strong multi-factor authentication before proceeding with SAM registration. This account will be your gateway to federal contracting systems.
- 2Request your Unique Entity Identifier
In SAM.gov, navigate to entity registration and begin the UEI request process. Provide accurate legal business information matching your state registration and IRS records. UEI assignment typically processes within hours for straightforward requests.
- 3Complete full SAM registration
With your UEI assigned, complete the comprehensive SAM registration including core data, representations and certifications, points of contact, and financial setup. Gather all required information before starting to prevent delays from incomplete submissions.
- 4Monitor registration status
SAM validates registration information against government databases. Monitor your account for validation requests or issues requiring resolution. Initial registration typically takes seven to ten business days to activate after submission.
- 5Establish renewal reminders
SAM registrations must be renewed annually. Set calendar reminders well before expiration to prevent registration lapses that would block contract awards and payments.
Identifying Appropriate Opportunities
Evaluating Opportunity Fit
- Requirement alignment: Does the scope match your capabilities and experience? Can you perform the work successfully or would you be stretching beyond proven ability?
- Competitive positioning: Who else is likely to pursue this opportunity? Do you have advantages or disadvantages relative to likely competitors?
- Customer relationships: Have you worked with this agency or program office before? Do you understand their priorities and evaluation tendencies?
- Past performance relevance: Does your past performance directly relate to this requirement? Will evaluators see your experience as highly relevant?
- Price competitiveness: Can you deliver at prices that will be competitive in this market? Are incumbents likely to bid low to retain work?
- Proposal investment: What resources will proposal development require? Is the potential return worth the required investment?
